Event Planning Process

Please review the full event booking process outlined below to learn how to secure an event date with the production office and submit necessary details. All events must go through the full process individually, even if already scheduled or discussed in a prior planning session.

Following the steps below in an expedient manner will help ensure staff members have sufficient time and availability to activate resources and support your event. Having issues submitting forms or understanding the deadlines? Reach out to the production staff as early as possible for a timely resolution.

As a reminder, student recital scheduling is handled through a different process at the start of each semester. Faculty should not attempt to schedule recitals on behalf of any student(s) during these planning windows.

If an event has not been confirmed prior to the opening of student recital scheduling, support and accomodations cannot be guaranteed. Once student recitals begin filling calendar openings, new requests for events from faculty may be denied by administration.

Current Deadlines

  • February 17, 2023
    Deadline to submit funded guest artist proposals for AY 2023 - 2024.
  • Early-Mid March (estimate)
    Approved guest artist proposals announced for AY 2023 - 2024.
  • March 31, 2023
    Calendar opens for scheduling all non-student recitals (guest artist, faculty, studio) in Fall 2023.
  • April 21, 2023
    Calendar scheduling CLOSES for all non-student recitals in Fall 2023.
  • April 28, 2023
    Deadline to submit marketing information for confirmed events in Fall 2023.

Please refer to the Dates & Deadlines page to view these deadlines in full context with other school activities. All deadlines have an end time of 4:30 p.m. CST on the given date unless otherwise indicated.

Event Planning Phases