Separation from the University

• Employees who voluntarily resign from the University must provide notice to their immediate supervisor or Department Head. Providing written notice is strongly recommended but not required. The University recommends providing at least two (2) weeks’ notice. Two weeks is the required notice in order to be eligible for future employment with the University.
  • Please note: In your resignation memo, please indicate if you are transferring to another state agency in Louisiana, to ensure the proper transition of benefits and service dates.
• Prior to separation from the University, please review the Employee Exit Checklist for detailed steps to ensure any outstanding University-related items have been handled.
• Complete the exit interview in Workday. This task will be sent to your Workday inbox once your separation is loaded. You have 30 days from your resignation date to complete this task in Workday.

• Once the supervisor or Department Head has received the resignation notice from the employee, the department must load the separation in Workday. The Termination Business Process Job Aid is a helpful guide for loading the separation in Workday.
• To fill the vacated position, refer to Filling a Vacancy for directions.
• Prior to the employee's separation date, review the Department Exit Checklist for detailed steps to ensure any outstanding University-related items have been handled.

Other Academic employees: refers to part-time members of the academic staff and full-time members of the instructional staff below the rank of instructor, or equivalent. “Other academic” also refers to employees with academic responsibilities who do not hold faculty rank such as teaching, research, and library associates.

For other academic employees, the University’s notice obligation extends through the period specified on their most recent appointment documents. In general, other academic employees are entitled to 90 days’ notice prior to separation. Termination prior to the expiration of such an appointment may be made without the prescribed notice for just cause or due to declared financial exigency. Additionally, the appointment of other academic employees may be terminated prior to expiration if the position is funded by grants and those grants are terminated by the funding agency. However, in this case, the employee is still entitled to 90 days’ notice.

Notice requirements are not applicable in the event of termination for cause.

Professional/Unclassified employees: refers to administrative officers and professional staff as well as all employees exempt from the provisions of the State Civil Service System. Employees in this category are sometimes referred to as "unclassified."

Professional employees hold their position at the pleasure of the Board of Supervisors (unless subject to an employment contract with different provisions). Services may be terminated by reasonable written notice from the appropriate administrative officer. “Reasonable notice” must be equivalent in days to the usual payroll period (typically 30 days notice).

Classified employees: refers to employees covered by the Louisiana State Civil Service guidelines. Also referred to as "civil service" employees.

Probationary: 

For classified employees, the first 12 months of service with the University constitute a probationary period to be used as an adjustment period for new employees. During this probationary period, classified employees may be terminated if the performance does not meet the required standard of work, provided notice of this termination is furnished to the employee in writing.

Termination during the probationary period may not be appealed to Civil Service unless the employee alleges discrimination.

Permanent:

A Permanent Classified employee may be terminated if his/her conduct is found to impair public service. The first step in the termination process is the intent to terminate, which requires written notice. If an employee receives such notice, he/she will be given an opportunity to respond prior to the University making a final determination. Such termination requires approval of the appointing authority and may be appealed to the Department of Civil Service within 30 days. A copy of the civil service appeal procedure may be obtained from the Office of Human Resource Management or the Louisiana Department of Civil Service.

Please contact an Employee Relations team member if you need additional information or clarification.